AI OPERATIONS AUTOMATION FOR FREIGHT BROKERAGES
Less paperwork. More freight moved.
Elevate Your Team.
Sivan turns forwarded freight emails and documents into organized, actionable results. Prepare load tenders for your existing TMS workflow, review BOLs and PODs for billing readiness, and give your team more time to focus on moving freight.
FROM INBOX TO ACTION
01 / 03
Fwd: Load tender · SPP-LD-84127
From: Your operations team
Please process the attached load tender.
load_tender_84127.pdf
Sivan · Shipment details structured
load_tender_84127.csv
Load Number
Pickup City
Delivery City
Weight
Equipment
SPP-84127
Chicago, IL
Dallas, TX
42,000 lb
Dry van
SPP-84128
Columbus, OH
Atlanta, GA
38,500 lb
Reefer
DOCUMENT REVIEW COMPLETE
Billing readiness: Review required
Delivery damage noted — 2 cartons.
Illustrative workflow preview
No TMS integration required
Works through email forwarding
No Complex Onboarding
THE EVERYDAY BOTTLENECK
Freight moves fast. Manual paperwork doesn’t.
Every load creates information that somebody has to open, read, retype, compare, and organize. One email might only take a few minutes. Across an entire brokerage, those minutes become hours of repetitive work every day.
01
Load tender re-entry
Pickup and delivery locations, references, dates, weights, and equipment details copied manually from shipper PDFs into spreadsheets or TMS screens.
02
Endless document reviews
Bills of lading and proof of delivery documents opened one by one to check shipment references, signatures, and exceptions.
03
Delayed billing preparation
Teams spend time determining whether delivery paperwork is complete or whether damage, shortages, or discrepancies need attention.
04
Skilled people doing repetitive tasks
Your operations team spends valuable attention on paperwork instead of servicing customers, resolving shipment issues, and growing the business.
Freight emails + attachments
Organized documents
Actionable results
The work is necessary. The repetition isn’t.
TWO WORKFLOWS. LESS REPETITION.
Practical AI workflows for real freight operations.
No new TMS. No complicated software rollout. Start with the documents your team already handles.
WORKFLOW 01 / AI LOAD TENDER INTAKE
From shipper PDF to structured load data.
Forward a shipper’s load tender to Sivan. Our AI reads the email and attached PDF, extracts key shipment details, and returns organized files aligned with your brokerage’s supplied CSV field mapping.
Pickup and delivery stops
Shipment references and PO numbers
Dates, appointments, and equipment
Freight weight and commodity details
Brokerage-specific CSV column mapping
Structured results returned by email
Original team retains review and import control
YOUR FILES. YOUR EXISTING WORKFLOW.
load_tender_84127.csv
Load Number
Pickup City
Delivery City
Weight
Equipment
SPP-84127
Chicago, IL
Dallas, TX
42,000 lb
Dry van
SPP-84128
Columbus, OH
Atlanta, GA
38,500 lb
Reefer
01
Forward tender
02
Extract load details
03
Validate key fields
04
Receive CSV + JSON
Spend less time transcribing freight information and more time handling the load.
Sivan prepares files for your existing workflow. Your team reviews and imports the output; Sivan does not directly create loads in your TMS.
WORKFLOW 02 / BOL & POD REVIEW
Know whether delivery paperwork is ready for billing review.
Forward a bill of lading and proof of delivery together. Sivan identifies the documents, extracts important information, compares available shipment references, checks reported delivery exceptions and acknowledgment details, and sends a concise report explaining what requires attention.
Document identification
Shipment reference checks
Delivery exception detection
Visible signature and date review
Clear billing-readiness assessment
Original documents returned as attachments
Human review when an exception is identified
SIVAN — BOL / POD REVIEW REPORT
Document review complete
Load: SPP-LD-84127
Billing readiness: Review required
The submitted BOL and POD reference the same shipment. The POD records 2 crushed cartons on pallet 14.
CONCLUSION
The paperwork is matched, but the documented damage requires review before routine billing.
NEXT STEP
Confirm how the damage exception should be handled.
2 original documents attached.
Illustrative example
Forward BOL + POD · Analyze paperwork · Identify discrepancies · Receive billing-readiness report
Ready for billing
Submitted paperwork appears complete and no exceptions were identified.
Review required
A documented exception or discrepancy needs human attention.
Incomplete paperwork
Required documents or information could not be confirmed.
PUT THE REPETITION IN PERSPECTIVE
The cost of repetitive work adds up.
Every document takes time. See what recovering just a few minutes per task could mean for your operation.
Potential staff time recovered per business day
Potential staff time recovered per month
Illustrative value of recovered staff time
40 tenders × 5 min + 25 document packets × 10 min = 450 minutes daily. Based on 22 business days per month at $25/hour. Each BOL/POD packet represents approximately 2 documents (50 documents daily).
Illustrative estimates only. Actual time recovered depends on document volume, complexity, existing processes, and human review requirements. Labor-time value does not represent guaranteed cash savings.
Illustrative estimates based on example workloads and assumptions—not measured Sivan customer results or guaranteed cost savings. Actual results depend on document complexity, volume, staff processes, and review requirements.
Reclaim hours without replacing your operations team.
Move paperwork toward billing review with fewer repetitive checks.
Help experienced employees spend more time on higher-value freight work.
A SIMPLER WAY TO WORK
You don’t need to replace your systems to reduce manual work.
Sivan works alongside the processes your brokerage already uses.
01
Tell us about your workflow
We learn how your team currently receives load tenders and processes delivery paperwork. For tender exports, we configure the CSV fields your brokerage needs.
02
Receive your dedicated forwarding address
We configure a unique Sivan intake address for your brokerage.
03
Forward your documents
Your team forwards eligible freight emails, PDFs, or supported document images. No direct TMS connection is required.
04
Get actionable results back
Sivan emails the forwarding employee structured load files or a concise document-review report. Your team reviews the output and continues its normal process.
No TMS integration required. No system replacement. Just a simpler way to handle freight paperwork.
PURPOSE-BUILT. PEOPLE-FIRST.
Built around the work freight teams actually want off their desks.
Email-first simplicity
Start from a workflow your team already understands: forwarding an email.
Useful outputs, not AI chatter
Receive structured shipment files or a clear decision-oriented document review.
Works with existing processes
Keep your current TMS and internal procedures.
Exception-focused reviews
Surface issues that need judgment instead of making someone reread every document.
Human control
Your team decides when a load is entered or paperwork is released for billing.
Designed for brokerage operations
Freight terminology, shipment references, stops, delivery paperwork, and billing-readiness checks are central to the product.
THE SIVAN ROADMAP
Freight operations don’t stop at paperwork. Neither will we.
Load tender intake and BOL/POD review are the beginning. We’re continuing to develop practical AI workflows that remove repetitive tasks across freight operations.
MORE WORKFLOWS COMING SOON.
A FEW THINGS WORTH KNOWING
Straight answers. No AI buzzwords.
Your team has freight to move. Let Sivan handle the repetitive work.
See how Sivan can streamline load tender intake and delivery document review without replacing your existing systems.
Practical freight automation. More workflows coming soon.